The Washington State Wine Commission is seeking a Grape Reporting Contractor to provide customer service and administrative support to our constituents during the annual wine grape assessment reporting period, as well as assist with day-to-day accounting and administrative activities

The ideal contractor will be organized, detail-oriented, and comfortable communicating directly with wineries and wine grape growers. Strong Microsoft Office skills are required, particularly Excel, and experience with QuickBooks is preferred. This is a remote contract position requiring approximately 10–15 hours per week, with an anticipated duration of 10–12 weeks.

This Statement of Work (SOW) defines the services to be provided to the Washington State Wine Commission (WSWC). The Grape Reporting Contractor will provide customer service and administrative support to WSWC constituents during the annual wine grape assessment reporting period, as well as assist with day-to-day accounting and administrative activities.  The ideal contractor will be organized, detail-oriented, and comfortable communicating directly with wineries and wine grape growers. Strong Microsoft Office skills are required, particularly Excel, and experience with QuickBooks is preferred. This is a remote contract position requiring approximately 10–15 hours per week, with an anticipated duration of 10–12 weeks.

Scope of Services

1. Wine Grape Reporting Customer Service and Support

Work closely with the Finance, Operations & Technology Manager to support the annual wine grape reporting process, including:

  • Set up accounts for new industry members and enter and maintain account information for existing members.
  • Provide customer service and respond to constituent questions throughout the reporting season via email and phone.
  • Verify payment status for submitted reports, cross-check reports for accuracy and completeness, and follow up on unpaid reports.
  • Research new entities identified through submitted grape reports and create new accounts as needed.
  • Complete and submit grape reports on behalf of constituents who are unable to access or use the online reporting system.
  • Perform other reporting-related administrative tasks as needed during the annual reporting period.

2. QuickBooks and Accounting Support

  • Create sales receipts in QuickBooks for grape report payments received through Stripe or by check.
  • Create invoices in QuickBooks for unpaid grape reports and send payment reminders as needed.
  • Create sales receipts and record payments for other high-volume WSWC programs.
  • Perform other routine accounting and data-entry activities as needed during the contract period.

Deadline to Apply: October 23, 2026

To apply, send your resume to jobs@washingtonwine.org.